(Registered under
Act XXI of 1860)
(As adopted at a General Meeting of the
Association on the 16th May, 1948 and as
amended upto
19-02-02)
NAME AND OBJECTS
I. The Name of the Association shall be
"West Bengal College and University
Teachers'
Association."
Office : The registered office of the Association
shall be located in Calcutta.
II. Objects : The objects of the Association
shall be :
(i) To study all problems of education in
general and Collegiate and University education
in particular, with a vie/; to establish
in the country under democratic control
and f:r,ar responsibility of the Government,
through autonomous bodies, a system of universal
education conducive to the highest cultural
development of the people.
(ii) To secure an effective organisation
of College and University teachers in West
Bengal, so that they may render better service
to the country, individually and collectively,
in the selected sphere of their lifework.
(iii) To promote the interests of its members,
and to safeguard their rights and privileges.
(iv) To publish journals, books, bulletins
and to undertake other educational publications.
(v) To cooperate with other organisations
with kindred objects.
(vi) To do all that may assist in, conduce
to, or be necessary for the fulfillment
of the above-mentioned objects and for the
interests of the Association.
(vii) To acquire, to take on lease, to take
mortgage, to purchase and to take on sub-lease
movable
and/or immovable property for furthering
objects of the Association, and to sign
the relevant documents by all the office-bearers
of the Association.
MEMBERSHIP
III. The Association shall consist of Members.
The Association as thus constituted shall
be a Body
Corporate having perpetual succession and
a common seal, with power to acquire and
hold, and/or to dispose of property both
movable and immovable, and to do all other
matters incidental or appertaining to a
Body Corporate, and shall, by the name of
the Association, sue and be sued.
III. MEMBERS :
(A) ORDINARY MEMBERS:
All persons in the teaching staff of Universities
in West Bengal and
Colleges affiliated to these Universities,
shall be eligible as Members on payment
of the prescribed
fees.
Explanation : Members of the teaching staff
include Principals, Professors, Lecturers,
Tutors and
Demonstrators and also Laboratory Assistants,
Librarians, Physical Instructors, Curators
and
Cartographers, provided they are graduates.
Members who are temporarily unemployed may
continue to be ordinary members, provided
the
period of unemployment does not exceed three
years. The membership fee for such member
may,
on application, be reduced to half by the
Executive Committee. All existing Life Members
will be
allowed to function as Ordinary Members
without the payment of the Annual Subscription.
(B) HONORARY MEMBERS:
Distinguished academicians and educationists
may be invited to become Honorary Members
for a
period of five years at a time, and to participate
in the deliberations of the Association.
They will not
have to pay any membership fee and they
will not be asked to exercise vote provided
that, not more
than two such members shall be elected in
any year and that the total number of such
members shall not exceed 10 (Ten) at a time.
(C) LIFE MEMBERS :
The Annual General Meeting of the Association
may elect, on the recommendation of the
Executive
Committee, LIFE MEMBERS from among former
members. They may participate in all
programmes of the Association and take part
in the deliberations of the Annual Conference
and the
Annual General Meeting, save and except
elections. The one-time subscription of
a life member
shall be fixed by the Annual General Meeting
as recommended by the Executive Committee
from
time to time.
V. SUBSCRIPTION :
The rate of subscription for membership,
which will be payable in advance, will be
fixed from time totime. The Executive Committee
shall have the power to change the rate
of subscription subject to
confirmation by the Annual General Meeting
or by a Special General Meeting of the Association
calledfor the purpose.
Note : Quota for the District Committees
is to be decided upon by the Executive Committee.
OFFICIAL YEAR : The official
year of the Association shall be from 1st
April to 31st March.
VI.
RIGHTS AND PRIVILEGES
OF MEMBERS :
Subject to the limitations stipulated in
relevant Rules, every Member shall have
the right :
(i) To be present and to vote at all meetings
of the Association.
(ii) To be eligible for election as an Office-bearer
or as a member of the General Committee
or
Executive Committee.
(iii). To propose or second Candidates for
election as President, Vice-Presidents,
Honorary
Treasurer, or as a Member of the General
Committee, and to participate in the voting
in the election ofsuch Office-bearers or
General Committee Members, as also of the
General Secretary.
(iv). To receive copies of the journal and
other publications of the Association gratis
or at such reducedrates as the Executive
Committee may determine.
VII. RECESSATION
OF MEMBERSHIP :
(a) A Member who fails to pay his subscriptions
for any particular year within that year,
shall cease to be a ember on and from the
first day of the following year. His name
may, however, be reinstated in the list
of embers on his clearing up all arrear
subscriptions. A Member may terminate his
membership by sending a letter of resignation
to the General Secretary. The Executive
Committee may charge any Member for acts
prejudicial to the interests of the Association
or acts calculated to damage the dignity
of the Association or to lower it in public
eyes ; and if, after giving the Member concerned
an opportunity to reply to the charge the
Executive Committee finds the charge to
be proved against him by a three-fourth
majority of the members present at the meeting
called for the purpose, it may move a resolution
for the removal of the Member at a General
Meeting of the Association, and if the motion
is carried there by a two-thirds majority
of the members present and voting, and by
at least 40 (forty) members, he shall be
removed from the Association.
VIII. ADMINISTRATION
(a) PRIMARY UNIT :
All members of the Association belonging
to the same institution shall constitute
the PRIMARY UNIT OF THE ASSOCIATION, under
the guidance of the Executive Committee.
EXPLANATION :
(i) An institution means all the teaching
departments under the same controlling body
or
a unit functioning separately, though under
the same Governing Body, provided that University
Colleges, and University faculties where
no University College exists, shall constitute
separate Primary Units. For the purpose
of a unit functioning separately, the following
conditions are to be satisfied :
1. There must be a separate administrative
head for each UNIT (i.e. Section/shift/department
of the
institution). An administrative head will
mean a Principal/Vice-Principal/Prof. in-charge
etc.
2. There must exist separate staff for each
section/shift/department.
3. There must be separate enrolment for
students in each section/shift/department.
(ii) A teacher serving in more than one
institution shall be regarded attached to
only one of them for purposes of the Association.
(b) FUNCTIONS OF THE PRIMARY UNITS :
The Primary Unit shall carry out the decisions
of higher bodies, pursue the general objectives
and
purposes of the Association, place before
the higher bodies such as the DISTRICT COMMITTEE,
GENERAL COMMITTEE etc. its own suggestions
and recommendations and shall be deemed
to be a
constituency for the purpose of election
of members to the GENERAL COMMITTEE.
(C) ELECTION OF THE CONVENER :
Each PRIMARY UNIT shall elect one Convener
biennially from amongst its members at a
meeting
called for the purpose by the 31st July
by the GENERAL COMMITTEE MEMBERS in the
first year and
by the out-going Convener in subsequent
years. If, for some reasons, the Convener
is unable to call
such a meeting, the General Committee Members
of that Unit may jointly call such a meeting.
(d) MEETINGS OF PRIMARY UNITS :
The Convener of the Primary Unit shall convene
all meetings of the Unit including those
for the purpose of elections in the manner
prescribed for the purpose by the Election
Board and communicated by the General Secretary.
DISTRICT COMMITTEES
IX (a) Without any prejudice to the other
provisions of the Constitution and subject
to the general control of the General Committee
and the Executive Committee, there shall
be DISTRICT COMMITTEES for districts as
embodied below:
1. NORTH CALCUTTA DISTRICT, comprising all
Colleges within the Calcutta Municipal area
north of Lenin Sarani.
2. SOUTH CALCUTTA DISTRICT, comprising all
Colleges within the Calcutta Municipal area
south of Lenin Sarani, excluding those under
Alipore Sadar Sub-division.
3. NORTH 24-PARGANAS DISTRICT, comprising
the present administrative area.
4. SOUTH 24-PARGANAS DISTRICT, comprising
the present administrative area.
5. NADIA DISTRICT, comprising the present
administrative area.
6. MURSHIDABAD DISTRICT, comprising the
present administrative area.
7. SOUTH HOOGHLY DISTRICT, comprising Serempore
Sub-Division.
8. NORTH HOOGHLY DISTRICT, comprising Chinsurah,
Chandannagar and Arambagh Sub-Divisions.
9. BARDHAMAN DISTRICT, comprising the present
administrative area.
10. BIRBHUM DISTRICT, comprising the present
administrative area.
11. BANKURA DISTRICT, comprising the present
administrative area.
12. PURULIA DISTRICT. comprising the present
administrative area.
13. MALDA DISTRICT, comprising the present
administrative area.
14. NORTH DINAJPUR DISTRICT, comprising
the present administrative area.
15. SOUTH DINAJPUR DISTRICT, comprising
the present administrative area.
16. DARJEELING DISTRICT, comprising the
preset administrative area.
17. JALPAIGURI DISTRICT, comprising the
present administrative area.
18. COOCHBEHAR DISTRICT, comprising the
present administrative area.
19. MEDINIPORE EAST DISTRICT, comprising
Ghatal, Tamluk and Contai Sub-Divisions
of Medinipore Administrative area.
20. MEDINIPORE WEST DISTRICT, comprising
Medinipore Sadar and Jhargram Sub-Divisions.
21. HOWRAH DISTRICT, comprising the present
administrative area.
22. TRIPURA DISTRICT COMMITTEE, comprising
the State of Tripura.
23. UNIVERSITY DISTRICT COMMITTEE, comprising
the Universities in West Bengal.
(ii) FORMATION :
(a) General Committee Members and Conveners
of Primary Units of the District shall constitute
the
District Committee.
(b) Executive Committee members of the Association
belonging to the Primary Units within each
District shall be ex-officio members of
the District Committee.
(iii) OFFICE-BEARER :
(a) Subject to the control of the District
Committee there shall be an Executive Committee
for each
District constituted as follows :
Members of each District Committee shall
elect one President, One Secretary, One
Treasurer and not more than 8 members from
among themselves for two years. Not more
than one member other than one of the Office-bearers
shall be elected from the same Unit. The
first meeting of the first District Committee
will be convened by the General Secretary
of the Association. All subsequent meetings
will be convened by the Secretary of the
District Committee including the next meeting
for the election of President. Secretary
Treasurer and other members of the Executive
Committee of the District Committees within
six weeks after every alternate Annual General
Meeting. If the Secretary fails to convene
the said meeting in time, the General Secretary
of the Association shall convene the meeting.
(c) All members including Ex-Officio members
of the District Committee, shall be eligible
for election as Office bearers of the District
Committee.
(iv) POWERS AND FUNCTIONS :
(a) The District Committees shall be competent
to frame by-laws in consultation with the
Executive
Committee of the Association provided, however,
the same be not inconsistent with or repugnant
to the Rules and Constitution of the Association
in force.
(b) Subject to the Supervisory Power of
the Executive Committee and the Genera!
Committee of
the Association, the District Committees
shall have the following powers :
(i) To implement the decisions of the Association.
(ii) To promote District Conferences, exhibitions,
Symposia and/or take other measures calculated
to create among the public an interest in
education.
(iii) To assess the educational needs of
the District and prepare schemes for the
development of
education and submit the same to the Executive
Committee.
(iv) To exercise such powers as may be delegated
to it by the Executive Committee and carry
out such other functions as may be prescribed
by the Annual General Meeting.
(v) To conduct propaganda and gather public
support in favour of the activities of the
Association.
(V) FINANCE :
(i) The Executive Committee may allocate
money to the District Committee for the
purpose of defraying the expenses of the
latter.
(ii) District Committee may also raise funds
for special purpose with the approval of
the Executive
Committee.
X. UNIVERSITY DISTRICT COMMITTEE
:
All Universities within the State of West
Bengal including the B.C.K.V., the University
of Animal &
Fishery Science Shibpur B. E. College (Deemed
University) and Net; Subhas Open University
shall
constitute the University District Committee.
The composition, powers and function of
the University District Committee shall
be the same i enumerated in sub-clause (ii)
to (v) of clause IX of the constitution.
XI. GENERAL COMMITTEE
:
(i) The Management of the Association shall
be vested in Gene.-al Committee constituted
as follows :
\\\ The President, & Vice Presidents,
General Secretary and Honorary Treasurer
(hereinafter called the Office-bearers).
(ii) Ordinary Members of the General Committee
consisting of two representatives of the
members
of each constituent Primary Unit having
five or more members of the Association
there in ;
provided that for every (completed) 10 members
in excess of the first five, the constituency
shall be
entitled have one additional representative
on the General Committee.
XII. EXECUTIVE COMMITTEE:
Subject to the control of the General Committee
the' shall be an Executive Committee constituted
as follows :
(i) The Office-bearers.
( ii) 24 representatives of Ordinary Members
of the General Committee of whom not less
than 6(six)
shall be from the mofussil Colleges and
2 (two) from the Universities.
(iii ) And the Executive Committee formed
as above may co-opt; not more than 9(nine)
members.
(iv) JOINT SECRETARIES:
The Executive Committee shall elect 2 Joint
Secretaries from among members in category
(ii)
XIII. FUNCTIONS OF THE EXECUTIVE COMITTEE
:
It shall be the duty of the Executive Committee
(i) To carry on the day to day affairs of
the Association.
(ii) To raise funds for the purpose of the
Association, to prepare each year a budget
estimate and to
control its expenditure.
(iii) To carry on the works of the Annual
Conference as laid down in Rules and to
take steps to give
effect to the resolutions passed by the
Association, the General Committee and/or
the Conference.
(iv) To form sub-committees for Special
purpose and to consider their reports.
(v) To allot duties and define powers of
the officers of the Executive Committee.
(vi) To appoint as many officers, clerks
and servants as it may deem necessary, to
decide on their
duties, allowances and salaries, and to
dismiss them or dispense with their services
as occasion may
arise.
(vii) To frame such bye-laws as may appear
to it to be conducive to the good administration
of the
Association and the attainment of its objects,
provided always that such bye-laws are not
inconsistent with
anything in these Rules, and are subject
to approval of the General Committee and/or
of a General
Meeting of the Association.
(viii) To fill up vacancies amongst Office
bearers and Members of the Executive Committee,
such
appointments being valid till the next election
according to Rules.
(ix) To do such other things as may be conducive
to the interests of the Association.
(x) To submit through the General Committee
a report on the annual progress and affairs
of the
Association together with an audited statement
of Accounts.
(xi) To construct building and/or houses
and to extend the building on the immovable
property acquired
by the Association according to their choice.
XIV. FUNCTIONS OF
THE GENERAL COMMITTEE :
The functions of the General Committee shall
be as follows :
(i) To supervise and exercise a general
control over the work of the Executive Committee.
(ii) To approve by laws framed by the Executive
Committee with such modifications as may
be found necessary.
(iii) To consider the Annual Report and
Statement of Accounts and to pass resolutions
thereon.
(iv) To perform any other function that
may be assigned to it by the Association
or referred to it by the Executive Committee.
XV.
The Supreme Control of the Association vests
in THE ANNUAL GENERAL MEETING OF
THE
ASSOCIATION which shall be held
ordinarily in the month of March or April
every year
(a) To consider the annual report with the
audited accounts and to pass resolutions
thereon.
(b) To fill up vacancies in the list of
Ordinary Members of the General Committee.
(c) To elect biennially the President, 2
Vice-Presidents and the Honorary Treasurer,
and to elect the
General Secretary (all of them hereinafter
called Office bearers) on the recommendation
of the
Executive Committee and to announce the
results of biennial election of the representatives
of the
General Committee on the Executive Committee.
(d) To elect the Honorary Auditor.
(e) To consider, formulate and lay down
a general policy relating to any matter
concerning the aim, administration, finances
and development of the Association either
on its own initiative or on a reference
from the General Committee and/or Executive
Committee.
(f) To consider any by-laws framed by the
Executive Committee, or action taken by
the Executive
Committee according to Rule XIII(IX).
g) To consider proposals for change of Rule,
if any.
(h) Other matters on the agenda.
XVI : MEETINGS: QUORUM
MEETINGS OF THE GENERAL COMMITTEE
AND EXECUTIVE COMMITTEE :—
The General Secretary shall convene meetings
of the Executive Committee with at least
three day's
notice, and meetings of the General Committee
with seven days' notice.
In case of emergency, however meetings of
the Executive Committee may be called on
24-hours' notice and meetings of the General
Committee may similarly be called with 3
days' notice.
The quorum for a meeting of the Executive
Committee and that for a General Committee
meeting shall be one third each, provided
that no rules regarding the quorum shall
apply to adjourned meeting or to meetings
postponed for want of quorum.
If within one hour of the scheduled time
of the meetings, quorum is not available,
the meeting shall be held as an adjourned
meeting.
XVII. GENERAL MEETINGS OF
THE ASSOCIATION.
(a) ANNUAL GENERAL MEETINGS :
(i) The General Secretary shall issue notice
of the meeting at least 4 (four) weeks before
the meeting.
(ii) Notices of motion, if any, from members
must reach the General Secretary at least
2 (two)
weeks before the meeting.
(iii) The final agenda containing the motions,
shall be issued at least a week before the
meeting.
(iv) No fresh motion shall be moved at the
meeting unless allowed by one-third of the
members
present.
(b) Special General Meetings of the Association
may be called by the General Secretary at
any
time with ordinarily 15 (fifteen) days'
notice. In such meetings no matter shall
be considered other
than that specified in the notice convening
the meeting. One third of members shall
form the quorum for a General Meeting (Annual
General Meeting and Special General Meeting)
of the Association, provided that if within
one hour of the scheduled time of the meeting
quorum is not available, the meeting shall
be held as an adjourned meeting.
XVIII. REQUISITION
GENERAL MEETING :
(a) On the requisition of at least 200 (two
hundred) members representing 25 (twenty
five) different units, addressed to the
General Secretary in writing and specifying
the business to be transacted at such a
meeting, a Requisition General Meeting shall
be held with at least 15 {fifteen) days'
notice within 30 (thirty) days of the receipt
of the requisition by the General Secretary.
In the event of the meeting not being called
as provided above, it shall be competent
for the requisitionists to hold a meeting
in Calcutta after giving at least 15 (fifteen)
days' notice to all members specifying the
circumstances in which the meeting is being
called.
No business shall be transacted at a Requisition
General Meeting other than the business
specified in
the requisition.
The resolution passed at such a meeting
if carried by at least two thirds majority
of the members
present or by at least 100 (one hundred)
members, whichever is higher, shall be binding.
(b) REQUISITON MEETING OF THE GENERAL
COMMITTEE :
The General Secretary shall hold a meeting
with at least
7 (seven) days notice within 15 (fifteen)
days of the date of receipt of a requisition
signed by not less than 75 (seventy five)
members of the General Committee representing
at least 10 (ten) Units, stating the special
business rendering such a meeting necessary.
If the General Secretary fails to convene
the meeting within the prescribed time,
the requisitionists may themselves call
the meeting in Calcutta after giving at
least 7 (seven) days' notice to all members
of the General Committee.
(c) REQUISITION MEETING OF THE EXECUTIVE
COMMITTEE :
The General Secretary shall hold a meeting
of the Executive Committee with at least
3 (three)
days' notice, within 7 (seven) days of the
date of receipt of a requisition signed
by not less than
7 (seven) members of the Executive Committee
stating the special business rendering such
a
meeting necessary. If the General Secretary
fails to convene the Requisition Meeting
within the
time prescribed, the requisitionists may
themselves call the meeting after giving
3 (three) days' notice to all members of
the Executive Committee.
(d) REQUISITION MEETING OF THE DISTRICT
COMMITTEE :
The Secretary of the District Committee
shall hold a meeting of the said Committee
with at least 7
(seven) days' notice within 15 (fifteen)
days of the date of receipt of a requisition
signed by not less
than one fourth of the total number of members
of the District Committee. Copies of the
said
requisition are to be sent to the President
of the District Committee and to the General
Secretary of
the Association. If the Secretary of the
District Committee fails to convene the
meeting within the
prescribed time, the General Secretary of
the Association shall convene the meeting.
(e) At a requisition meeting no business
shall be transacted except that specified
in the requisition.
XIX. The
President, or in his absence one of the
Vice-Presidents shall preside at meetings
of the
Association or any of its Statutory Committees.
In the absence of both the President and
the Vice-
Presidents, the meeting shall elect its
own Chairman from among the members present.
XX. ELECTIONS
(a) Ordinary Members—Candidates for
membership shall be proposed by one and
seconded by another member in a prescribed
form, and shall be elected by the vote of
a majority of members present at a meeting
of the Executive Committee, unless he is
debarred by the provisions of sub-clause(a)
and (c) of Rule (VII), the proposal shall
not be considered unless it is accompanied
by the Annual subscription.
Provided that no election by Executive Committee
will be necessary for existing members,
who will
all continue to be members.
(b) HONORARY MEMBERS shall
be elected at a General Meeting of the Associaion
on the
recommendation of the Executive Committee.
(c) ELECTION BOARD :
There shall be an ELECTION BOARD which will
be responsible for conducting elections
of the
Association at all levels according to the
terms and conditions as provided in this
constitution and to
the by-laws prepared by the Executive Committee.
The Election Board shall consist of the
Officebearers,
e.g. President, 2 Vice-Presidents, Hony.
Treasurer and General Secretary (Convener).
3
(three) Members will form the quorum of
the meetings of the Election Board. The
General Secretary
shall communicate to this Electorate all
decisions taken by the Election Board from
time to time.
All disputes regarding election(s) shall
be sent to the General Secretary within
10 (ten) days of the
election and decisions thereon shall be
taken by the Election Board whose decisions
shall be binding
on all concerned. No complaint after the
date referred hereto before shall be entertained.
XXI. ORDINARY MEMBRES OF THE GENERAL COMMITTEE
The following procedure shall be followed
for the election of Ordinary Members of
the General
Committee :
(a) The number of representatives to be
elected by each constituency for the next
term shall be
determined according to the provisions of
Rule XI (ii) on the basis of Association
members in that
Constituency as have paid their subscriptions
for the current year by 31st March.
(b) The General Secretary shall inform the
constituency the numbers of representatives
it is entitled to have on the General Committee
on the above basis and the constituency
will elect them
accordingly.
Election of the ordinary Members of the
General Committee shall be held on the basis
of the system of proportional representation
with single transferable vote on and from
1982 (i.e. on the basis of
membership for the year 1980-81 and onwards).
(c) The names of the elected representatives
shall reach the office of the Association,
together with the
minutes of the meeting held for the election,
by such date as may be specified by the
General
Secretary, but not later than the 10th January
Provided that only those members whose subscriptions
(for the year previous to that for which
the election is being held) are not in arrears
on the date of
the meeting and all new members duly admitted
in accordance with Rule XX(a), shall be
eligible to
participate in the voting and to be returned
as a General Committee Member.
XXII. REPRESENTATIVES
OF ORDINARY MEMBERS OF THE GENERAL COMMITTEE
ON THE EXECUTIVE COMMITTEE
(a) The Secretary shall send the full list
of Ordinary Members of the General Committee
elected in
accordance with Rule XXI to each such member,
and invite nominations of election to the
Executive Committee from among these members.
Each name proposed shall be seconded by
another member in the Nomination Form issued
from the
Association office, which must be returned
so as to reach the office within two weeks
of the date of issuance thereof ; Provided
that no member shall propose or second more
than four names for election to Executive
Committee.
Provided further that the proposer, the
seconder and the [Candidate proposed for
election must all be eligible in terms of
the provision Cl. (c) of Rule XXI.
(b) The General Secretary shall forward
Voting papers [containing the names of all
eligible
candidates proposed for election to the
Presiding Officer for the electors of the
Unit. The convener of the
Primary unit shall act as the Presiding
Officer. In the absence of the Convener
or his being
otherwise not available for the purpose,
the General Secretary of the Association,
on behalf of the
Election Board, shall appoint a member of
the Association ordinarily from the iUnit
as Presiding Officer.
(c) Every member shall have 18 votes, but
may give only one vote to any one candidate
in the list.
(d) For the purpose of election the qualified
electors shall it their votes in person
secretly at their
respective units in the presence of the
Presiding Officer and shall enclose the
voting paper used and
unsigned in a closed envelope.
The Polling Centre shall remain open during
the working hours of the respective unit
on a date to be
notified by the Election Board of the Association.
After the polling is over, , the Presiding
Officer shall prepare a statement of the
number j of ballot papers received, used
and the balance left over. The ballot papers
remaining unused along with voters list
. shall be packed and sealed. The envelopes
containing ballot papers enclosed by the
electors shall be packed and sealed separately.
The two packets taken together shall be
packed and sealed in one large packet and
signed by the Presiding Officer and the
candidates or their authorised agents. The
sealed packet shall be forwarded to the
General \ Secretary either by Registered
Post or by authorised messenger immediately
after the polling is over and not later
than the next working day. Sealed packets
will be accepted by the General Secretary
or his nominee till counting of votes start
on the date to be notified by the Election
Board earlier within a period not more than
10(ten) days from the date of polling. From
the receipt till the despatch the Voting
paper shall be kept in the personal custody
of the Presiding Officer.
(e) Voting papers failing to comply with
these requirements shall be invalid.
(f) In case all the 24 seats in the Executive
Committee are not filled as above, the vacancies
shall be filled at the Annual General Meeting
of the Association.
XXIII. OFFICE BEARERS
:
The President of the Association, the Vice-Presidents
and the Honorary Treasurer shall be elected
at the Annual General Meeting of the Association.
The General Secretary shall be elected at
the Annual General Meeting on the recommendation
of the new Executive Committee. Explanation
For this purpose a meeting will be held
of the new members of the Executive Committee
elected as under Rule XXII and the outgoing
office bearers.
Provided that the General Secretary and
the Honorary Treasurer must be resident
in Calcutta.
TERM OF OFFICE
XXIV. AJI the office-bearers
of the Association as also members of the
Executive Committee, members and office
bearers of the District Committee and the
Conveners of Primary Units shall continue
their offices for two years. The General
Secretary, the Hony. Treasurer and others
shall function till their successors elected
in accordance with the Constitution assume
office within the specified period. In case
of vacancy caused before the expiry of the
term, a by-election will be held. The Election
Board will decide on such by-elections.
The Executive Committee and the General
Secretary will function as such for two
years, provided that the new Ordinary Members
of the General Committee will participate
in the Election of their representatives
on the Executive Committee according to
rule XXII, and these newly elected Executive
Committee Members will function to the extent
provided in Rule XXIII for recommending
a candidate for election as General Secretary.
FUNDS AND PROPERTY
XXV.
The funds of the Association shall comprise
:
(a) Membership fees.
(b) Donation and Special Subscriptions.
(c) Sale proceeds of publications and Journals,
(d) Advertisement receipts of the Journal.
XXVI.
(a) All funds realised to the credit of
the Association shall be deposited in the
Post Office, Savings Bank of any Scheduled
Bank, approved by the Executive Committee
in the name of the Association. The Hony.
Treasurer shall operate on these Accounts.
Funds of the Association may be spent only
for the purpose of the Association. No money
shall be withdrawn from these accounts except
on the requisition of the General Secretary,
i or in his absence, of any person authorised
by the Executive i Committee in this behalf
and to the extent specified.
(b) Executive Committee shall be empowered
to form subcommittees for specific purposes
and the
subcommittee i so formed shall function
under the overall supervision and guidance
of the executive committee.
XXVII.
The account shall be audited annually by
an Hony. Auditor appointed by the Annual
General
Meeting of the Association. He shall not
be a member of the General Committee.
XXVIII.
No office-bearer or Executive Committee
Members of the Association can dispose of
the
immovable property of the Association by
taking even an unanimous decision. If the
Executive Committee in a meeting where at
least three-fourth of its members present
passes a resolution by at least two-third
of the members are present, and voting in
such a meeting intending to dispose of the
immovable properties of the Association,
the General Secretary shall convene a Special
General Meeting for the specific purpose
and if 60 percent members as in the rolls
of the Association attend the said special
General Meeting and more than 50 percent
of the members present in the meeting approve
the decision of the Executive Committee,
in that event only the Executive Committee
shall dispose of the immovable property
of the Association to anyone else.
XIX. ANNUAL CONFERENCE
A Conference of the Association shall be
held at least once in every two years, ordinarily
in the last week of January, at such place
as may be determined on this behalf at the
Annual Conference preceding it, or failing
that, by the Executive Committee. If the
conference is not invited by any constituency
by the end of December, it will be held
in Calcutta.
XXX. PRESIDENT OF THE CONFERENCE
The outgoing Executive Committee shall prepare
a panel of names of distinguished educationists
to preside over the Annual Conference. The
General Secretary in his capacity as the
Secretary of the Conference shall secure
consent of one of these selected in order
of preference and hence inform the Reception
Committee and the Primary Units of the name
of the President of the Conference at least
two weeks before the Conference is held.
In case none of the persons chosen to preside
over the Conference is available, the President
of the
Association shall preside over the conference.
XXXI. RECEPTION COMMITTEE
A Reception Committee shall be formed by
the constituency or constituencies inviting
the Conference at least two months before
the date fixed for the Conference, and it
may include persons who are not members
of the Association, but take interest in
education.
It shall be the duty of the Reception Committee
to raise funds for defraying the expenses
of the
Conference by calling for donations, and
by levying, if thought fit, fees for the
Reception Committee
Membership, delegation fee from delegates
and fees from visitors attending the Conference,
to make all necessary arrangements for the
reception and accommodation of members,
guests and visitors, to arrange for rooms
for meeting of the Conference to do propaganda
in the press regarding the conference to
issue invitation letters, circulate handbills,
programme etc, to draw up the programme
for the different sessions, public meetings
and business meetings of the Association
in consultation with the General Secretary
of the Association, to elect its own Chairman
from among the members of the teaching staff
of the Constituency or Constituencies inviting
the Conference, Secretary and such other
office bearers as it may deem fit for proper
conduct of its work provided that the Reception
Committee shall be guided in matters of
principle and policy by the Executive Committee
of the Association.
XXXII. RESOLUTIONS
The Executive Committee shall invite resolution
from the constituencies and Reception Committee.
The draft resolutions received shall be
considered by the Executive Committee which
shall have the right to make necessary alterations
and corrections of the drafting, to group
them together and/ or to form a Comprehensive
resolution out of several resolutions of
the same line, and to drop such resolutions
as are rendered redundant unnecessary for
such grouping. The Executive Committee may
also draft its own resolutions.
XXXIII. SUBJECTS
COMMITTEE
The subjects committee shall consist of
all new Members of the General Committee
and office-Bearers, all past Presidents
and past Chairmen of Receiption Committee,
all past Secretaries, present at the Conference.
The subjects Committee shall consider the
Resolutions forwarded by the Executive Committee.
It may also consider any resolutions withheld
by the Executive Committee on the requisition
of at least 10 members of the Subjects Committee
representing at least four different Colleges,
and any new resolutions admitted by the
President on the approval of at least One-third
of the members of the Subjects Committee
present at the meeting. Notice of such resolutions
must reach the General Secretary at least
two hours before the sitting of the Committee.
Other delegates present in the Conference
can participate in the deliberations of
the Subjects Committee, but they will not
have the right of Voting.
XXXIV. FUNCTIONS OF THE CONFERENCE
(i) To consider resolutions and other matters
placed before the conference by the Subjects
Committee.
(ii) To consider any amendment of the resolutions
as placed by the Subjects Committee of which
notice is given to the Secretary of the
Conference before the discussion of the
Subjects is taken up.
(iii) To take resolutions considered, but
not passed by the Subjects Committee, provided
that a requisition signed by at least 10
delegates representing at least 4 colleges
reaches the Secretary of the Conference
at least 2 hours before the sitting of the
Conference.
Explanation :
1. The Hony. Secretary of the Association
is the Ex-officio Secretary of the Conference.
2. Only members of the Association whose
subscriptions are not in arrears can be
elected as delegates by the Constituent
institutions, or by the Executive committee
.
3. Only delegates will be entitled to vote
in the Conference. College and University
teachers who
are not members of the Association may only
participate in the discussions.
XXXV. ALTERATIONS
OF MEMORANDUM AND REGULATIONS ETC.
The Alterations of memorandum and Regulations
will be made as per the provision of the
West Bengal Societies registration Act,
1961.
Any member desiring any change in the Regulations
shall send the notice thereof to the Hony.
Secretary by the end of year, when it shall
be placed before the next Annual General
Meeting of the Association with the observations
of the Executive Committee.
XXVI. DISSOLUTION
(a) If at any time it is considered advisable
by at least two thirds of the total number
of members of the Association to dissolve
the Association, it shall be so done in
the manner provided by the Societies Registration
Act, and its properties and available assets
shall be given or transferred to some other
institution or institutions having objects
similar to those of the Association or shall
devolve on the Government of West Bengal.
BY-LAWS
1. If any of the Office-bearers or members
of the Executive Committee fail to attend
four consecutive
meetings of the Committee without sufficient
reasons, his seat shall be liable to be
declared
vacant by the Executive Committee, which
may proceed to fill up the vacancy under
Rule XXII.
2. DUTIES OF GENERAL COMMITTEE MEMBERS
:
Members of the General Committee provide
the link between the central office of the
Association
and the constituent units. It would be their
duty :
(i) To circulate all notices, bulletins,
journals, pamphlets and other papers from
the Association office among all members
of the Association in the constituency.
(ii) To realise subscription from members,
remit the same to the Association office
and arrange for
distribution and/or circulation of official
receipts thereof.
(iii) To popularise the cause of the Association
in their respective constituencies, and
enrol new
members.
(iv) To take necessary action in accordance
with Association circulars and notices,
specially to hold
a meeting of all Association members in
the constituency to elect the requisite
number of
representatives on the General Committee
under Rule XX.
3. Duties of the General secretary
:
The duties of the General Secretary shall
be :
(a) to prepare the agenda for and issue
notices of the meeting of the Association,
and its
General Committee and Executive Committee
and of the conference.
To Write out the corresponding minutes of
the meetings.
To take steps to give effect to the decisions
of these meetings.
(b) To carry on the correspondence to the
Association and of its committees and sign
all letters and papers emanating from the
Association and its committees, and to properly
file all papers and documents.
(c) To keep proper books of accounts and
vouchers, showing all receipts and disbursements
made in the course of transacting the business
of the Associations.
To be responsible for preparing the draft
budget on the advice of the Finance Committee
for the
consideration of the Executive Committee
and of the Association.
(d) To be the ex-officio Secretary of the
conference, and of all sub-committees where
conveners are not specially appointed.
(e) To be responsible for the preparation
of the Annual Report and the audited statement
of Accounts. To perform such duties as may
be necessary for furtherance of the objects
of the Association, in anticipation of the
sanction of the Executive Committee. The
General Secretary may delegate any of his
functions to the Hony. Jt. Secretaries.
PROVIDED THAT The President may direct the
General Secretary to call meetings of the
Association or its statutory committees
whenever necessary, and if the meetings,
be not so called by the General secretary,
the President may himself call the meetings,
or may cause the same to be called by one
of the Jt. Secretaries.
PROVIDED ALSO that where the General Secretary
is unable or unwilling to discharge any
of the above functions, the Executive Committee
may delegate any or all of the same to one
or both of the
Jt.Secretaries or to any member of the Executive
Committee.
4. JOURNAL COMMITTEE
The Executive Committee will frame suitable
by-laws for the constitution of a Journal
Committee
when necessary.
5. FINANCE COMMITTEE
To aid and advise the General Secretary
in the discharge of his financial powers
and functions, -there shall be a Finance
Committee which shall comprise (i) One of
the Vice-Presidents, (ii) The General secretary,
(iii) The Treasurer (iv) 5 (five) Members
of the Executive Committee other than office-bearers
to be elected by the Executive Committee.
The General Secretary shall act as Convener.
The Finance Committee shall meet periodically,
at least 4 times a year, to review the financial
position of the Association.
RULES FOR ELECTION
OF REPRESENTATIVES OF ORDINARY MEMBERS ON
THE GENERAL COMMITTEE
1. The election shall take place at a meeting
called for the purpose with at least seven
days' notice. The notice of the election
meeting is to be displayed on the Notice
Board of the staff Room. Copies of the said
notice are to be circulated to all the departmental
rooms where such rooms exist.
2. Names of the candidates are to be duly
proposed and seconded in the election meeting.
Those
members whose names appear in the list of
members supplied by the Association office
are only eligible to participate in the
election meeting. A member can propose and
second as many names as there are seats.
No consent of the candidates is necessary
for the purpose.
3. Names of candidates are to be proposed
and seconded within half an hour of the
time notified for the commencement of the
meeting. The total duration of the meeting
shall be at least two hours or till polling
is over, whichever is earlier.
4. No quoram is necessary for the election
meetings.
5. The Convener of the Primary Unit shall
act as presiding Officer.
6. In case voting is necessary, the presiding
Officer shall arrange for displaying the
names of eligible candidates alphabetically
with serial "A", "B",
"C", etc. prefixed to each name.
The Presiding Officer shall also make available
to electors the ballot paper for recording
their votes in order of preference.
For example, voter may cast his votes thus
:
A—B. Guha—2 A—2
B—D. Sen—1 or B—1
C—M. Bose—4 C—4
D—S. Lahiri—3 D—3
and so on.
The Presiding Officer shall, after the polling
is over, arrange for counting of votes and
shall take the help of as many members as
may be deemed necessary.
N. B. For the purpose of
counting and other detailed rules, members
are requested to refer to the booklet on
Proportional Representation, published by
the Association. The booklet is being sent
to the Units.
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